**If you are interested in being a team parent for the 2025 season, please contact your child's manager/coach.**
MARK YOUR CALENDARS!!!
Team Parent Meeting for the Spring 2025 season will be at 6:00pm on Wednesday, February 5th. A representative from each team is REQUIRED to attend!! 
TEAM PARENT REQUIREMENTS
What does a Team Parent do?
Having a Team Parent doing all the behind-the-scenes work allows the managers and coaches to focus on coaching. A Team Parent can be invaluable for any team.
Here are some of the major responsibilities of a team parent.
Money Manager - Financial responsibilities for our teams aren't too much, typically including collecting some money towards the purchase of a team banner or pennants (unless someone makes one), a team gift basket for our raffle (unless donated items are used), apparel order, team party, and maybe one or two other small odds and ends.
"Answer Person" - The "go-to" person on all questions regarding team activities, fundraising, etc. Should know the schedule and where to find the field locations, directions, etc. via the Internet.
"Keeper of the List" - A team contact list is an important tool to aid in communication and getting to know team and family members.
The contact list should include: (Sample Roster Template Here)
- player names and jersey numbers
- parents' or guardians names
- parents' best contact phone numbers and email addresses.
Keep in mind that, if a player has more than one set of involved parents information for both parents needs to be listed.
Since text messaging and email is the easiest and preferred method of communication these days, the Team Parent should create a group text/email listing of all team members and use it regularly in communicating with all team members and their parents.
Another option is GroupMe. Its an app that all parents can download for FREE and it's a place where the Team Parent can communicate to all easily & more efficiently than a text or email.
Apparel Hoodie Order - You are responsible for taking orders for Hoodies, T-shirts, Baseball Hats and Tank Tops from your players' parents. Please make sure that you make sure each parent has the opportunity to place an order.
Team Banner/Pennant Coordinator - Most teams have a team banner or pennants for their team listing the players (and coaches & the team parent if creating a traditional banner). This banner can be of the home-made variety, or it can be purchased from a company that makes custom banners. There are several small local businesses who make great banners for our teams every year. Sometimes a Team Parent might assign this task to another willing parent volunteer from the team.
You can decide what company to use for your banner, however, many use Fast Team Banners or TeamBanners4U.
Picture Day - Picture Day is usually sometime in April. Energy Imaging will send emails to each player, but the Team Parent should remind the team of their date/time and give them the available make-up days.
Post-Game Snack Coordinator - Every kid loves his/hers post-game snack so it's important that the game schedule gets coordinated with the snack schedule. It's also a great idea to send out a reminder a couple days ahead to the parent with snack duty. Sometimes a Team Parent might assign this task to another willing parent volunteer from the team.
Team Party - At the end of each season you will want to schedule a team party where everyone can relax and have fun. These team parties are often at a house (pool party!) or a pizza place, and scheduled within approximately two weeks of the seasons final event (Tournament of Champions in the Spring).
If you have any questions regarding this position, you can email Tina Owens. She is our HEAD TEAM PARENT. She will assist in anyway she can.
Email: [email protected]
Vacaville Pony Baseball would like to thank each and every one of you for making an extremely important contribution to your child’s team, league, and community by volunteering to be a Team Parent. Your role as Team Parent is vital to the success of our league and its participants.